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Procurement

This topic guide provides resources on compliance with federal procurement regulations, training and templates on procurement topics and access to the National RTAP ProcurementPRO 2.0 Web App.  Also see the procurement sections in our Transit Manager's Toolkit.

 

FTA Resources

Circular 4220.1F, Third Party Contracting Guidance
Comprehensive Review Guide, Section 8, Procurement
Best Practices Procurement and Lessons Learned Manual
Buy America Web Page
Contract Files Frequently Asked Questions
Guide for Procurement System Reviews
Joint Procurement Clearinghouse 
Master Agreement
Piggybacking Frequently Asked Questions
Procurement Online Tools and Resources
Third Party Procurement FAQs

 

National RTAP Resources

Cost Analysis Worksheet
How to Buy a Vehicle Training Module
Independent Cost Estimate Worksheet
Price Analysis Worksheet
ProcurementPRO 2.0 Web App and Demo Webinar
Transit Manager's Toolkit: Procurement 101 page and Procurement - Beyond 101 page
Vehicle Procurement Technical Brief

 

Additional Resources

APTA's Standard Bus Procurement Guidelines
APTA's The Process of Transit Procurement
APTA's Transit Procurement: A Guide for Transit Board Members
OMB's Memorandum M-18-18, Implementing Statutory Changes to the Micro-Purchase and the Simplified Acquisition Thresholds for Financial Assistance 
OMB's Super Circular 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards


Training Courses

General Procurement

NTI's Overview of Transit Procurement for Senior Leadership Course
NTI's Procurement for Small and Medium Transit Systems Course
NTI's Procurement Series I - Orientation to Transit Procurement Course (National Transit Institute also offers Procurement Series II to IV courses) 

Technology Procurement

NTI's Implementing Rural Transit Technology Course

Vehicle Procurement

NTI's Bus Procurement Workshop 


Templates and Outlines

APTA's Invitation for Bid – Materials
APTA's Invitation for Bid/Request for Proposal – Services
APTA's Request for Proposal – Bus Purchase

State DOT Templates and Resources

Note that these reflect state-specific requirements.
Iowa DOT's Office of Public Transit Procurement Web Page
Texas DOT's Transit Vehicle Procurement Web Page
Wisconsin DOT's Procurement and Contract Administration Manual for the Acquisition of Goods and Services Under Federal Transit Administration Grant Programs
Wisconsin DOT's Invitation for Bid (IFB) Procurement Toolkit
Wisconsin DOT's Request for Proposals (RFP) Procurement Toolkit

 

DISCLAIMER: The resources provided in each topic guide are not an exhaustive survey of every available resource on each topic. If you would like to add a resource to a Topic Guide, please email info@nationalrtap.org.

 

Updated March 27, 2019